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Bookkeeper & Administrative Support

Background 

The Resilience Institute (TRI) is a small, national, charitable organization that works to minimize suffering caused by climate impacts through education and applied research. We primarily partner with Indigenous and rural communities on initiatives that strengthen climate resilience.  

This role is for a self-motivated professional who excels in bookkeeping and could support broad range of administration tasks (number and type of task is negotiable).  This position handles a high degree of confidential information and requires a highly organized, compassionate, and innovative professional who thrives in a remote and flexible work environment. 


Details 

  • This is flexible, part-time position for someone who lives and is eligible to work in Canada. 
  • Pay: $2,400-$4,000/month based on skill set and agreed upon scope of work. Contract or salaried position negotiable. Note that this position does not include benefits at this time. 
  • Hours: We estimate an average of 60-80 hours / month pending the scope of work agreed to and availability. 
  • Reporting: The Bookkeeper & Administrative Support position will report to TRI’s Financial Controller and work closely with TRI’s Head of Work Programme and on occasion, the President/CEO, and supporting Accountant. 
  • Start Date: we are flexible on the start date estimating it be anywhere from August 15 – September 1, 2026.
     

The following tasks could be within scope: 


Bookkeeping  

  • Receive, review, ensure coding is correct and submit incoming payables invoices to TRI’s payables system for further approvals and processing.   
  • Record and reconcile bank and credit card accounts on a monthly basis. 
  • Post and process payroll on a monthly basis. 
  • Process onboarding forms (EFTs) and End of Employment filing.  
  • Review employee expense claims and work closely with staff regarding any questions relating to expense claims. 
  • Support as needed in preparing TRI’s annual returns and audits. 

 

Administrative Support 

General  

  • Oversight of donations, grants and contributions – recording and internal communication flow. 
  • Fill out forms and applications as needed for program and general operations. 
  • Liaison with insurer – annual insurance completion and from time-to-time added insurance for program delivery.  
  • Keep up to date on National Joint Council Rates and communicate changes with the Controller and update travel policies accordingly.  
  • Ensure confidential logins are kept up to date and shared with relevant team members. 
  • Coordinate with key staff members to seek and support opportunities to innovate operational processes and practices. For example, identify issues and barriers affecting team progress and take appropriate steps to resolve them.   
  • Support the further development and ongoing maintenance of TRI’s suite of policies and guidance documents, including the TRI Team Handbook.  

 

Programming 

  • On occasion, seek and confirm preferred suppliers and vendors (such as hotel operators) to enhance the delivery of TRI’s programming, and associated administration / oversight as needed. For example, “Everything Cards.”  
  • Update and support the onboarding and offboarding processes of team members. 
  • Manage and maintain all employment agreements and contracts, including sending contracts and agreements through Zoho Sign 
  • On occasion, support the program team on logistics such as facility rentals, and food and beverage orders. – will leave to individual project leads for now.  
  • Set and coordinate quarterly core team meetings (virtual) and support the logistics for in-person team meetings (biannually). 
  • Be a point person for the team for general information and concerns and critically assess when team challenges should be elevated to management.    

 

About You 

  • At least two years of experience with bookkeeping and payroll  
  • Excellent verbal and written communication skills. 
  • Knowledge of organizational management and operational efficiency. 
  • Experience with tools such as MS Office 365 Professional Suite, and QuickBooks Online. 
  • A working knowledge of Zoho Project Management and Expenses will be an asset. 
  • Non-profit and/or charitable administration experience related to finances and operations, and human resources is an asset. 
  • Strong organizational skills and the ability to successfully manage multiple deadlines, while maintaining a high level of attention to detail. 
  • Ability to work both as part of a team effort or independently in a reliable manner and with minimal supervision.  
  • Comfortable navigating and leveraging new technology and on-line applications. 
  • Ability to think strategically and use well balanced judgment to arrive at workable conclusions under a variety of situations. 
 
Applications can be submitted to: operations@resilienceinstitute.ca

 

Jill Decker

Controller

Jill brings 20 years of experience in financial reporting, assurance, and compliance, with a strong specialization in the not-for-profit sector.  She holds a Bachelor of Commerce (Accounting) from the University of Saskatchewan (2005) and a CPA (CA) designation, earned in 2010. Jill’s background in public practice has provided her with the opportunity to work with a variety of not-for-profit organizations in Alberta, as well as the joy of serving Canada’s Arctic over the past decade, supporting organizations in the Qikiqtaaluk Region of Nunavut. 

Cassidy Grimes

Climate Analyst & Coordinator

Cassidy holds a Master’s degree in Climate Change from the University of Waterloo, where she studied topics such as climate science, climate mitigation and adaptation strategies, and community planning for climate change. Cassidy is passionate about supporting communities in preparing for and adapting to climate change through education, community engagement, and applied research. Her work focuses on fostering climate resilience by connecting scientific knowledge with local experiences and community-driven solutions.

Laura Stewart

Board Member

Laura Stewart is the Community Wildfire Resilience Coordinator with Forsite Fire, supporting communities across Canada with wildfire risk assessments, mitigation planning, and program delivery. She has more than a decade of experience advancing wildfire resilience at Indigenous, municipal, provincial/territorial, and national levels. Previously, Laura served nearly eleven years as Alberta’s Provincial FireSmart Specialist, leading community, WUI, neighbourhood, and Home Ignition Zone programs, coordinating funding, and partnering with communities and fire services across the province. She has also served as Board Chair with both the Partners in Protection Association (FireSmart Canada) and the Community Wildfire Resilience Association of Alberta.

 

Sara Walsh, PhD

Board Member

Sara Walsh, PhD, is a disaster risk reduction and climate resilience specialist with more than 15 years of experience spanning Canada, Nepal, the Middle East, and North Africa. Until November 2025, she served as Thematic Lead for Climate and Resilience with the International Federation of Red Cross and Red Crescent Societies (IFRC), where she supported Red Cross and Red Crescent Societies to strengthen their climate and risk reduction work across the region. Saracurrently works as a freelance consultant with the United Nations, governments, and humanitarian organizations on recovery, risk governance, and community-based resilience. Sara teaches at a Canadian university and holds a PhD in Disaster Risk Reduction. Her work emphasizes anticipatory action, equity, and bridging research with practice to shape more resilient and sustainable futures.

Alison Criscitiello

Board Member

Alison Criscitiello, PhD, is an ice core scientist and high-altitude mountaineer who explores the history of climate and sea ice in polar and high-alpine regions using ice core chemistry. Alison’s work also focuses on environmental contaminant histories in ice cores from the Canadian high Arctic and the water towers of the Canadian Rockies. In 2010, she led the first all-women’s ascent of Lingsarmo, a 22,818-foot peak in the Indian Himalaya. Alison has earned three American Alpine Club (AAC) climbing awards, the John Lauchlan and Mugs Stump alpine climbing awards, as well as the first Ph.D. in Glaciology ever conferred by MIT. She is an Assistant Professor and the Director of the Canadian Ice Core Lab at the University of Alberta. She is the co-founder of Girls on Ice Canada.